Legacy Operations Digitalization & ERP Modernization
Move core operations off spreadsheets and paper trails into centralised, cloud-native software your ground staff will actually use.
What this is costing you right now
Administrative salaries spent on manual compilation that software has done for a decade.
Core processes live in one long-serving employee's head rather than in documented, enforced workflow.
Stock levels, production stage and fulfilment status unknowable across locations without a phone call.
What gets delivered
| Component | Technical Execution | Client Benefit | Output |
|---|---|---|---|
| Workflow Auditing & Mapping | Existing processes mapped to standardised BPMN 2.0 diagrams, including the undocumented exceptions. | The process leaves people's heads and becomes an asset. | BPMN pack + gap register |
| Internal Tools & Dashboards | Web admin panels built in Retool, FlutterFlow or custom Next.js, designed for shop-floor literacy, not analysts. | Ground staff adopt it instead of routing around it. | Role-specific panels |
| Legacy Data Migration | Extraction, cleaning, de-duplication, structured indexing and migration of historical records into modern SQL. | History survives the move and stays queryable. | Migrated DB + reconciliation report |
| Automated Escalations | WhatsApp and Slack alerts when stock crosses a threshold or a milestone breaches its SLA. | Problems announce themselves before a customer does. | Alert rules + escalation matrix |
Architecture & Tools
- Next.js
- Retool
- FlutterFlow
- PostgreSQL
- MySQL
- Scheduled ETL jobs
- GST-compliant e-invoicing bridges
- WhatsApp Business API
- Razorpay payment hooks
- AWS
- GCP
- Client-owned S3 for backups
- shieldAutomated daily database backups to a client-owned AWS S3 bucket, with restore rehearsed before cutover.
- shieldRole-based access control from day one, so floor staff, supervisors and management see different surfaces.
Timeline & methodology
Process mapping, system access audit, and a written problem statement signed off before anything is built.
Functional Specification Document (FSD), data model, integration contracts, and acceptance criteria.
Implementation against the FSD on an isolated staging environment, with weekly demos.
Production migration, team handover, documentation, and the start of the defect warranty window.
Measured against a baseline
- Challenge
- Physical job cards on the factory floor, reconciled to inventory once daily by hand.
- Solution
- Tablet-based digital job tracking synced to central inventory, with threshold alerts.
Who this is for
- Operations still coordinated by spreadsheet, WhatsApp groups or paper
- Multi-location businesses without a single source of truth for stock or jobs
- Owners planning to hand day-to-day running to a manager
- Businesses already on a well-configured ERP that simply needs support
- Teams unwilling to change how the floor actually works
- Anyone wanting software without process change
Final scope is quoted against the Functional Specification Document agreed in Week 2.
Bound guarantees
All code, designs and workflow blueprints transfer to you on final milestone payment. No proprietary lock-in, no licence-back clauses.
Guaranteed on the core production build at handoff, measured before third-party tracking scripts and client-supplied unoptimised assets.
Zero-cost resolution of functional defects that deviate from the approved Functional Specification Document, for 30 days after cutover. Scope changes are quoted separately.
A Non-Disclosure Agreement is signed before any operational data, credential or codebase is shared in either direction.
Send your top three bottlenecks
We will come back with a written feasibility read — what is automatable now, what is not, and what it would cost.